Tools for Publicizing Working Groups
Here are avenues for publicizing the establishment of a working group, call for participation, accomplishments or milestones.
Feel free to consult with Emily Eisbruch (emily@internet2.edu) on publicizing a working group.
- emails to Internet2, InCommon, EDUCAUSE, other relevant organization's mailing lists (REFEDs, GEANT, ACUA, CLAC, Quilt...)
- emails to particular individuals we want to reach out to
- Social Media:
Internet2 or InCommon Facebook and Twitter (Emily/Dean/Meredith)
- blog (Emily/Dean will coordinate)
- Blurb in
Internet2 Community Update and/or InCommon Monthly Newsletter (Emily/Dean will coordinate)
webinars, such as IAM Online, coordinated by Dean Woodbeck
presentations at Internet2 meetings and/or other organizations' meetings (generally initiated by Working Group Chair)
Procedures for Recruiting New Group Members
- Chair or vice chair should send the emails to relevant lists about vacancies and need for volunteers to fill positions
- Include in the email
- Name and purpose of group
- Explain the importance of this work
- Type of work and involvement required (example: attend one conference call per month/attend biweekly conference calls, etc)
- Categories of community members being sought if applicable (IdP, SP, small school, big school, research, international, etc.)
- Term of office, if applicable
- Background/qualifications desired, if applicable
- Deadline by which to apply, if applicable
- email address to which to send nomination/application (if this is an advisory / governance group for which selection is required)
- For open groups, the email should tell interested parties to subscribe to the email list. should also have the email to contact for more info.
- Emily or Dean will set up a blog from the info in the email to help promote the opportunity. Social media will point to the blog.
- See example here
- note: the above example from the AAC did not state the term, nor a deadline for applying, but is good otherwise
- For groups with a selection process, the chair or flywheel should track all applicants on a protected wiki page or google doc
- reviewing and selecting candidates (for closed groups)
- for closed groups the selection is done by the current group members in consultation with Internet2 staff
- inform selected and other candidates of decisions
- Onboarding new group members
- add new members to wiki space (if closed),
- to email list (if not already on it) and
- to Box folder (if applicable),
- Add new group members to the calendar invite to conference calls
For vetting/publicizing/archiving working group documents and reports, specific processes will be finalized and implemented in Q1 2016.
See Also