SO 02-03-12 Agenda and Meeting Notes

Participants

AGENDA

1. RFQ process update
   • See Hampton email of 2-Feb: "Update on RFQ Process & Request for Volunteers"
   • HamptonS to shepherd the process. Solicitations close 13 Feb.
   • BillY: Does Rice Board have to approve the nomination? Does I2MI (>> RL << & Kjk)?
     • Yes.
2. Breaking developments from California (DedraC)
   • See annotated email below
3. Questions from Brandon Saunders email
   • See annotated email below
4. Your item here
5. Next meeting, Friday, Feb 10,   5 - 6 pm EST
   • Agenda to include report on outreach to ForgeRock from RL"Bob" and DedraC

AIs

• (HamptonS) send RFQs to scoring comm. Scoring criteria beforehand; turn around to award by 20-Feb;
• (BillY, KeithH, HamptonS) RFQ Scorers
• (RL"Bob", DedraC) Outreach to ForgeRock

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The Open Source Identity Management for Higher Education initiative (https://spaces.at.internet2.edu/display/OSIdM4HE/OSIdM4HE+Initiative)

is seeking professional services for creating materials to refine its strategy and market the program to potential interested parties for investment. We are seeking candidates with background in the higher education environment and experience in identity management and open source for a short-term engagement, ending April 15 2012. The RFQ document is available at: https://spaces.at.internet2.edu/x/QpqVAQ. The deadline for responses is Feb 13 2012.

Regards,
The OSIdM4HE RFQ review committee

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I just wanted to provide an update on the RFQ process.

The RFQ was distributed on Monday evening to the following groups and individuals:

• IDM@listserv.educause.edu
• Kuali Commercial Affiliates
• Bill Thompson
• Chris Mackie

To date, I''ve only received communications from Bill and Chris and both indicated that they will be responding.  I reminded both of them that the window for questions closes today and that they will want to review it before then.  The reason for providing a deadline for these to avoid the process being dragged out with on going questions and to ensure answers to the questions are shared with the other responders to ensure fairness.

Request for Volunteers:  I need at least 2 volunteers to review and score responses to our RFQ process. I''d like to have these individuals identify before the end of the call tomorrow (if not before) and we can collectively agree on a scoring matrix (not too formal or detailed, but just to help with consistency).

Regards, Hampton

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Proposed email to Shel re: meeting of UC CIOs for discussion on call (hopefully):

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Dear Shel (ITLC Chair, UC System CIO Council)

Last time we met, you requested an update on the Identity and Access Management Joint Venture for Higher Education among Kuali, Internet 2 and jasig/Sakai. The update I gave you was largely based on the face-to-face meeting of the Strategy and Organization subgroup for the Joint Venture which was held in Phoenix in early January. During the face-to-face meeting, the group completed a rough plan for soliciting investment and building out additional IAM components as part of a higher education focused IAM suite. Since then, the group has finalized an RFQ for a contractor to assist our group with constructing a formal business plan by the end of Q1 this year and that RFQ was distributed last week.

The UC system is represented in this effort by myself, representing UCB and UCSF, and by Hampton Sublett, representing UC Davis.

As per your request in our recent meeting, I am writing to you as Chair of ITLC to request a meeting sometime in late March with a small group of CIOs from the UC system. Based on earlier suggestions from Pete Siegel, we would recommend a half-day workshop with the goals of:

• reviewing the value proposition for the IAM Joint Venture efforts (especially for schools like UCB and UCD considering a replacement for the former Sun IdM product)
• ensuring the CIO subgroup understands the IAM Joint Venture product development strategy, and
• soliciting CIO input on how to package the effort for broad adoption across the higher education community

Members of the IAM Joint Venture Strategy and Organization Committee would be happy to travel to California to participate in such a workshop.

Please let me know if you support this plan and, if so, what Hampton and I can do to help facilitate scheduling.

Thanks.

• Dedra

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OSIdM4HE Strategy and Organization subcommittee,

A collaborative of organizations from Athens, Ohio, spearheaded by >> IDM Integration << is working to reply to the RFQ that you have posted for the Open Source Identity Management for Higher Education Initiative.

You have a generous amount of materials on the wiki and a good description of the deliverables in your RFQ, so we don''t see many questions that would need to be addressed in our response. We do have a few questions about the collaboration meeting that is requested and the award date:

1. Is there a preferred location and time for the requested meeting?
   • Chicago, Phoenix are candidates
2. Does the committee have an expected number of participants for that meeting?
   • Twelve to fifteen total
3. Given the requirement to complete work before April 15th, is there an expected award date?
   • 20-something February
4. What is the committee''s short term and long term measurement of success for this software suite?
   • Short term: Community "votes with their resources" to put the plan into action
   • Longer term: Solutions meet the needs of intended beneficiaries; Broad adoption of recommended solutions; Adopters regard their deployments as successes

Thank you,

Brandon Saunders, Partner/Engineer, www.idmintegration.com