RTC BOF at Fall 2004 Internet2 Member Meeting:

Thursday September 30, 2004

We had a breakfast meeting during the Fall I2 member meeting at 7:15-8:45 AM

Session Abstract: What are the motivating forces in our institutional cultures that impact usage of collaborative technologies? This BOF focuses on real-world collaborations from the user's perspective, often discussing case studies of projects that use collaborative technologies in order to understand what makes them successful...or not. The BoF serves as a technical vetting organization, giving feedback to vendors and identifying best practices for our end-users. Attendees are encouraged to bring short case studies of their own to share. Breakfast will be served at 7:30am.

Agenda for September 30 Meeting:

Welcome: Gurcharan
Case Studies: Les Finken and Anibal Vega
Introductions:
Brainstorming session : Boyd Knosp

Case studies
Les Finken -

Link to archive of test video w/Hoffman; Send link to web site OR-
place information on RTC web site -http://www.uiowa.edu/~corn/rtc_case_studies.htm
Demoed new site for case studies: http://at.its.uiowa.edu/digimedia/WhatOtherInstitutionsAreDoing.shtml
Anibal Vega - U of Puerto Rico

Virtual tumor board
Visible embryo project
I2 Demo room sip-enabled h.323 videoconferencing

Round Table Introductions - Attendee list:

Name, Organization, email

craig locatis, national library of medicine, locatis@nlm.nih.gov
ted hanss, university of michigan, ted@umich.edu
greg monaco, great plains network, greg@greatplains.net
bob riddle, internet2, bob@internet2.edu
jonathan tyman, internet2, tyman@internet2.edu
myron lowe, university of minnesota, mlowe@umn.edu
les finken, university of iowa, les-finken@uiowa.edu
anibal vega, university of puerto rico, avega@rcm.upr.edu
linda roos, oarnet, lroos@oar.net
william green, university of texas at austin, green@mail.utexas.edu
todd needham, microsoft, todd@microsoft.com
boyd knosp, university of iowa, boyd-knosp@uiowa.edu
jennifer macdougall, magpi/university of pennsylvania, jmacdoug@isc.upenn.edu
gurcharan khanna, dartmouth college, gkhanna@dartmouth.edu

Planning session - 60 minutes
Criteria/important points
Must be a unique group (review current I2 Groups at http://www.internet2.edu/working-groups.html)
Activities should explore users perspective and the nature of the end user
Specific technical issues ( how do I, could we test) should be done off line.
Must be relevant to I2
What do you want to get out of this group?
Brainstorming: details below

Brainstorming session
What would you like to get out of this group?

• persistent ongoing dialogue
• what works? What are others using successfully? (I2 case studies on successful research collaborations)
• advice for I2 Commons
• awareness of what is happening
• understanding Jonathan (where the Commons is going)
• understanding requirements for researchers who want to collaborate
• additional collaborators
• simple, cross platform global authentication mechanism
• guidance for developing infrastructure (building network to MCU to people; product, network infrastructure)
• people who can translate the value of the tools
• establish feedback that begins with users not middleware
• discover interesting applications
• resource allocation among researchers rather than admin
• research ideas for studying presence
• ways to promote deployment of underlying infrastructure
• new resources
• 1-1 exchanges with common or similar interests
• new technologies to extend presence
• ways to secure additional govt. funding
  *Case Studies, bad ones too.
• strategies for reaching faculty
• promotion
• outreach methods
• ways to enable evangelists (faculty, executive, business administrative)
  (promotion)
• additional channels into universities (more users)
• examples of small groups of researcher working together (case study)
  Classification: of Brainstorm ideas(From J. Tyman):

Communications
New Technologies
Evangelists
Funding Sources
Action items:

Complete classification of ideas. Clarify definitions: Use to define goals moving forward.