Charge, what are we doing

The group is forming in the fall of 2023.  While the team will have some criteria of success from the ITANA steering team, the group will also be providing insight and guidance on what are valuable deliverables from this work.  Stay tuned as we haven't met yet. The highest level deliverable will be to provide a capability model for an IT governance capability within the context of higher education.  

Proposed charge for this group:

How to join us

A call to participate will go out to the ITANA list and as a working group summary in the ITANA meeting.  We will welcome people to join at any time.  All skill levels are welcome to join.  This effort has concrete deliverables but knowledge sharing and building a network via working in a smaller group are also desired outcomes of this work.  

Meeting frequency

A small team is meeting weekly to plan the summits.

Proposed Summit and deliverable timeline:

• Pre-summit meeting for everyone wanting to participate in summits Jan 12th 10am - noon Central Time (11am - 1pm Eastern, 8am -10am Pacific)

  • Zoom link, you will need to be logged into Zoom as that is a requirement of our zoom implementation:  Will send out in email ahead of the meeting.

    
    

• Capability Practice - Donut Shop - Friday Jan 19th 3-4 pm central time.  Zoom info sent out to team email.
• Summit 1 – February 2nd 10am - noon Central Time (11am - 1pm Eastern, 8am -10am Pacific) 
  • Zoom link, you will need to be logged into Zoom as that is a requirement of our zoom implementation: Will send out in email ahead of the meeting.
    

• Summit 2 – February 23rd 10am - noon Central Time (11am - 1pm Eastern, 8am -10am Pacific)
  • Zoom link, you will need to be logged into Zoom as that is a requirement of our zoom implementation:Will send out in email ahead of the meeting.
    

• Post Summit meetings March 8th, March 22nd, April 5th 10am tenative - team can discuss during Summits.  

• Deliverable April 26th, presentation moved to June 7th.   

Where we are as documented in BizzDesign

• Overview of major deliverables, with a table of statuses: https://illinois.horizzon.cloud/viewer/object/sibrnzDqzQM24SdspASU_Twb2kcDsnozhMgDknxilSAG5etTqIZq4A

How long is this going to take

Our goal is to have a deliverable by the end of April 2024.   Our final presentation is due to Itana meeting on June 7th.  

Tools that we use

Archi - to produce final views

Excel - Capability spreadsheet

Google - file sharing.  We will be using the ITANA google space: https://drive.google.com/drive/folders/1Mr1RSdY9p2bxBUNUcFskEuYjRAc-eRKG?usp=sharing.  Everyone should be able to view with this link.  If you want to edit, I can add you to the space specifically.

https://drive.google.com/drive/folders/1Mr1RSdY9p2bxBUNUcFskEuYjRAc-eRKG?usp=drive_link

Email list: itana-itgovcapability@googlegroups.com, ask to join, will approve request.  

Deliverables from the team

Proposed Deliverable List:

• IT Governance Capability List
  • includes definitions of capabilities
• IT Governance Capability Map - available via Archi
  • Draft version - in development, sharing in google file space for now
• Definition of IT Governance used for this work 
• A document sharing any learning resources we recommend to better understand capabilities, or references for this work.  

Team Members (Please join us): <Need to Update>

Links to Useful Resources:

• Educause Higher Education Reference Models.  https://library.educause.edu/resources/2021/9/the-higher-education-reference-models

• Information to learn more about capabilities and capability modeling

  • • https://design4services.com/wordpress/wp-content/uploads/2020/05/Business-Capability-Modelling-Design-Guide-v2.1.pdf
    • Pre-Summit Presentation:
    • Pre-Summit Running Notes:https://docs.google.com/document/d/16Q0RtSkFax_moPMJmvzrc9qVJpDyNOXT1QTY37PxDig
    • Pre-Summit Meeting recording: https://illinois.zoom.us/rec/share/0UOAVlsBq3jrIoB_jXgCpzLVS3dICBKFM5aJMCV3jeZBJAMCNGVc6jJzytagJm4.llzHbT4szS4K8eJL
• Link to a generic version of the NYU IT Management Capability model: https://docs.google.com/spreadsheets/d/1g1o3ZVoa4v7ZADIyG-SZfteyliVcFNT9/edit?usp=drive_link&ouid=115160791851283625035&rtpof=true&sd=true
• Session 2 Info:
  • Presentation - outline of activities sparse notes:
  • Miro board: https://miro.com/app/board/uXjVNySD-cw=/?share_link_id=760466802363
  • Governance Definition Document - different sample definitions and draft definiiton:

Questions?

If you have questions, please feel free to reach out to Mary Stevens, stevens3@illinois.edu.