ITANA Minutes - January 20, 2011

---------------
Attending
Jim Phelps, University of Wisconsin-Madison (chair)
Marina Asineiv, University of California, Irvine
Tom Dopierak, Carnegie Mellon
Ken Klingenstein, Internet2
Matt Kolb, Michigan State University
Jim Leous, Penn State
Steve Olshansky, Internet2

---------------
Action Items

(AI) - Ken - will draft a memo to CIOs about the value of allowing/encouraging their local staff to participate in national and international I2 projects and activities. He will request I2’s support, then send a draft to ITANA for comment.

(AI) - Ken - will send information/invitiation to ITANA regarding the next thematic call.

---------------
Leadership and Contribution
(Ken Klingenstein)

One of the original Goals/Missions of ITANA was to help find and develop new leaders to work on other initiatives.

One of our challenges going forward is to find new leaders to go forward at the national level. Typically what we do on other calls (e.g. Middleware Architecture Committee for Education: MACE), and what some other I2 leaders do is to identify potential leaders on their own campuses. There are many opportunities going forward.

MACE Activities:

• Exchanging current events by discussing new initiatives in IDM; particularly beneficial when discussing overseas efforts
• Thematic calls: focus on specific topic on a call, drill-down discussion (e.g. registries, filesharing, etc.); sharing use cases.
• Working groups that begin as sub-groups.
• Outreach to other entities.

On MACE, we’ve been discussing: how do we nurture new participants? what would those activities look like?

We’d like to expand the community to activities on other campuses, in particular overseas.

How can we encourage wider participation? Some ideas so far include:

• Interns opportunities
• Open up MACE calls
• Face-to-face meetings (e.g. at Educause)

Open Discussion:

• The difficulty has to do with finding time in day-to-day work. It may be useful to contact CIOs directly to communicate the importance these projects have, and the opportunities they present.
• Difficulty is balance local campus activities with national-level activities/needs.
• Estimated that 6-8 leaders are needed to be “groomed,” as current leaders are retiring, moving on to different projects/jobs, etc.
• Forming local efforts by creating collaboration.
• A joint MACE-ITANA call may be a good way to cross-fertilize the conversation. First, an information-sharing call would be useful (e.g. Project Moonshot); second, do a joint thematic call (next MACE thematic call is in February). Theme for next MACE thematic call will likely be selected on Jan 31.
• This emphasizes the role of architects-as-leaders, making sure that what is being focused on is of strategic importance. This is an opportunity to gain a broader perspective for developing our own professional development.
• Topics of interest may include “information lifecycle management.” Others might include, “How does access control work” from the different perspectives? What are different data management policies in effect across the country, as well as internationally?

(AI) - Ken - will draft a memo to CIOs about the value of allowing/encouraging their local staff to participate in national and international I2 projects and activities. He will request I2’s support, then send a draft to ITANA for comment.

(AI) - Ken - will send information/invitiation to ITANA regarding the next thematic call.

---------------
UW-Madison Strategic Planning Maturity Model - Force Diagrams and Key Organizational Elements

Force Diagrams can be helpful when identifying needs for IT planning. Notes added to the wiki. See: https://wiki.doit.wisc.edu/confluence/display/ARCH/Strategic+Planning+Maturity+Model

Broad theme - there are 4 elements needed:
1. The right people at the table who are truly representative of the stakeholders.
2. Collaborative effort by the team.
3. A common vision.
4. Trust.

Open Discussion/Points to Consider:

• To create a <<find link on the list>>
• What limits our ability to act on strategy on our campuses? “Trust” seems to be the key element. How do we build trust with our partners on campus (relationship building and maintaining activities)?
• IT leadership training opportunities - help to build trust within the IT community from different campuses.
• Internally organize “relationship management” IT groups (e.g. Yale, Penn State efforts).

---------------
Other Business

• Educause Midwest Regional Meeting: ITANA is being offered a session, probably a lunch-time round-table discussion. If you are going to this meeting, please let Jim know.
• Educause National Meeting: Full-day F2F ITANA session, the day before the full conference begins.
• Telepresence Room Availability: Do any ITANA members have a CISCO telepresence (or compatible) site available that we may be able to utilize for an ITANA “pseudo-F2F” meeting? This option may reduce travel required to attend an F2F.

---------------
Next Call: Thursday, February 3, 2011
2:00 p.m. (ET) / 1:00 p.m. (CT) / noon (MT) / 11:00 a.m. (PT)