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Wondering how the email list, wiki, calendar, agendas and other details will work? Wondering how to get support if you hit some challenges in steering the working group? This page is designed to help.
Key: Items in red (in the "Roles Overview" and "Producing Work Items" sections) were updated in July 2017 and are in red while being reviewed.
Table of Contents minLevel 2
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Working Group Chair(s): Provides input to the charter for the group, provides overall strategic leadership, guides group toward producing the charter deliverables, manages high level decisions on how the group engages with Internet2 and the community at large, acts as liaison between community and Internet2 leadershipleadership. There is the option to have working group co-chairs rather than a single working group chair.
Working Group Flywheel: Provides administrative support to Chair, helps manage communication amongst Working Group membership, tracks and ensures follow-up of project deliverables and action items which come out of meetings. Note: not all Working Groups will be assigned a Flywheel. In these cases the duties of the Flywheel will fall to the Chair, with some duties being distributed to members of the Working Group.
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| Who does it? | Step |
|---|---|
| Chair and Flywheel (if available) | Ensure good practice is followed for working group calls, including:
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| Chair and Flywheel (if available) | Make sure that Action Items are noted during the call, and reviewed at the end of the call. |
| Chair and Flywheel (if available) | For software development groups, ensure that all contributors have signed the contrib agreement. |
| Chair and Flywheel (if available) | Wiki / website should be updated with relevant information |
| Chair and Flywheel (if available) | Update the community on status / milestones /accomplishments. See Tools for Publicizing Working Groups, Recruiting New Members and Onboarding. |
| Chair and Flywheel (if available) | Schedule Birds of a Feather (BOF) sessions or working group meetings at Internet2 Conferences |
| Chair and Flywheel (if available) | Schedule and coordinate additional Face-to-Face meetings as needed |
| Chair and Internet2 | For groups where the charter dictates membership terms (i.e. governance and advisory groups) ensure that the terms are adhered to, and new members are recruited and on-boarded accordingly. Send letter of appreciation to outgoing members of governance and advisory groups (Emily Eisbruch will help with this) |
Producing Work Items
| Who does it? | Step |
|---|---|
| Chair and Working Group Members | The chair and working group members are responsible for producing work items. Editing assistance is available upon request. For additional assistance, please contact the working group flywheel. |
Tips/Good Practice for a Successful Working Group
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