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List of Records Management Laws for State Agencies

Alabama

• State Records Retention Law
• Local Government Records Retention Law
• Open Meetings Act
• Alabama Open Records Law

Alaska

• General Administrative Records Retention Schedule
• Records Management Program
• Public Records Statute
• AS 40.17.010. Place of Recording and Access to Records

Arizona

• Accessing Arizona Public Records
• Arizona Public Records Law
• Uniform Real Property Electronic Recording Act

Arkansas

• Electronic Record Management Guidelines for Arkansas State Government
• Arkansas Freedom of Information Act

California

• State Records Management Act
• California Public Records Act

Colorado

• Colorado State Archives
• Colorado Open Records Act
• Open Records FAQ

Connecticut

• Public Act 97-89: "An Act Concerning the Recording, Copying and Maintenance of Certain Public Records"
• Required Minimum Microfilming Standards for Public Records; Disposition of Original Records (Policy Statement, General Letter 96-2c)
• Connecticut Freedom of Information Act

Delaware

• Delaware Freedom of Information Act
• Delaware Public Records Law

Florida

• Statutes and Administrative Code Rules Relating to Archives and Records Management
  • Chapter 119, 2008 Florida Statutes--Public Records Law
  • Chapter 257, 2008 Florida Statutes--Public Libraries and State Archives
  • Chapter 1B-11, Florida Administrative Code--Use of Archives and Archives Facilities
  • Chapter 1B-24, Florida Administrative Code--Public Records Scheduling and Dispositioning
  • Chapter 1B-26.003, Florida Administrative Code--Electronic Recordkeeping
  • Chapter 1B-26.0021, Florida Administrative Code--Microfilm Standards
  • Chapter 1B-31, Florida Administrative Code--Real Property Electronic Recording
  • Chapter 2.430-2.440 and Retention Schedule, Florida Rules of Judicial Administration -- Judicial Branch/Court records retention (PDF)

Georgia

• Open Records Act
• Georgia Microforms Act

Hawaii

• Hawaii Laws that Apply to Retention & Disposition of Government Records
• Law Regarding Government Electronic Records

Idaho

• Idaho Code
• Idaho Statute 9-338, Right to Examine
• Idaho Statute on Public Writings
• Idaho Public Records Law Manual

Illinois

• The State Records Act (5 ILCS 160)
• The Local Records Act (50 ILCS ACT 205)
• Illinois School Student Records Act (105 ILCS 10)
• Filmed Records Reproduction Act (5 ILCS 170)
• Filmed Records Certification Act (50 ILCS 210)
• Filmed Records Destruction Act (50 ILCS 215)
• Freedom of Information Act (5 ILCS ACT 140)

Indiana

• Indiana Commission on Public Records: The Legal Framework of Records and Information Management in State Government
• State Government Records
• Access to Public Records

Iowa

• Open Records, Open Government
• Public Records Law, Chapter 22

Kansas

• Kansas Open Records Act

Kentucky

• Kentucky Open Records Act
• Kentucky Open Meetings and Open Records Laws
• Managing Government Records: An Introduction to Kentucky's Public Records Management Law

Louisiana

• Records Management Policies and Practices (LAC 4:XVII.Chapters 1-15)
• Louisiana State Archives Records Management Handbook

Maine

• Maine State Government Records Management Education and Training
• Maine Freedom of Access Act

Maryland

• Records management laws, rules, and regulations
• What is a public record?

Massachusetts

• Public Records Law
• A Guide to the Massachusetts Public Records Law

Michigan

• Michigan Freedom of Information Act (FOIA)
• Freedom of Information Act, Act 442 of 1976

Minnesota

• "Managing Your Government Records: Guidelines for Archives and Agencies" (What do you need to know about government records? Section 1 presents the definition of government records and summarizes the laws that govern them.)
• 2013 Statutes on Official Records
• 13.03 Access to Government Data
• Electronic Records Management Guidelines

Mississippi

• General Records Management FAQ
• Mississippi Public Records Act of 1983

Missouri

• Laws and Codes Pertaining to State Records
• "What Is a Record?," a Guide to Missouri's State Records Management Program

Montana

• What is a Public Record?
• Montana Administrative Rules: Records and Information Management

Nebraska

• Records Management Act
• Uniform Photographic Copies of Business and Public Records As Evidence Act

Nevada

• Chapter 239, Public Records

New Hampshire

• Right-to-Know Law

New Jersey

• New Jersey Open Public Records Act
• New Jersey Administrative Code Title 15 Department of State Chapter 3 Records Management Complete text of N.J.A.C. 15:3

New Mexico

• Governing statutes
• New Mexico Commission of Public Records
• Inspection of Public Records Act Compliance Guide
• Compliance Checklist

New York

• Laws and Regulations Relating to Local Government Records
• What are records?

North Carolina

• N.C.G.S § 121 The Archives and History Act 
• N.C.G.S § 132 The Public Records Act
• Laws and Guidelines for Public Records
• Uniform Real Property Electronic Recording Act

North Dakota

• North Dakota Electronic Records Management Guidelines

Ohio

• Ohio Public Records Laws and Legislation
• Sections of the Ohio Revised Code (respecting the creation, maintenance, preservation, transfer, and disposal of records)

Oklahoma

• Rules of the Oklahoma Archives and Records Commission
• Oklahoma Open Records Act

Oregon

• Oregon Administrative Rules
• Chapter 192 --- Records; Public Reports and Meetings

Pennsylvania

• Right to Know Law

Rhode Island

• Open Government, Access to Public Records
• Rhode Island "Access to Public Records" Act (Chapter 38-2)

South Carolina

• South Carolina Public Records Act
• Freedom of Information Act

South Dakota

• South Dakota Public Records and Files

Texas

• Texas StateGovernment Code, Chapter 441, Subchapter L - Preservation and Management of State Records and Other Historical Resources
• Texas Administrative Code, Title 13, Chapter 6, Records Retention Scheduling Rules
• Microfilming Standards and Procedures
• Electronic Records Standards and Procedures
• Texas State Records Retention Schedule (4th edition)
• Records Management Services for Government Agencies

Tennessee

• Rules of the Public Records Commission Includes definitions of records (permanent, temporary, confidential, archival, essential), citations of relevant statutes.

Utah

• Government Records Access and Management Act (GRAMA)
• Utah System of Higher Education R993, Records Access & Management

Vermont

• Vermont Public Records and the Right to Know: What is a Public Record?
• Vermont's Public Records Law

Virginia

• Virginia Public Records Management Manual
• Library of Virginia Records Management (includes a guide to the Virginia Public Records Act)

Washington

• Uniform Real Property Electronic Recording Act
• Washington Public Records Act

West Virginia

• Public Records Management and Preservation Act
• Regulations of the West Virginia State Records Administrator

Wisconsin

• Wisconsin Public Records Law, Compliance Outline
• Public Records Law

Wyoming

• Wyoming Statutes (Article 4: State Archives, Museums, and Historical Department)
• Wyoming Public Records Act

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